The Best Keyless Entry Systems for NYC Landlords: A Complete 2026 Guide

Managing a rental property in New York City comes with unique challenges—constant tenant turnover, lost keys, late-night lockouts, and strict legal compliance requirements. Keyless entry systems eliminate many of these headaches while providing better security and operational efficiency. This guide covers everything NYC landlords and property managers need to know: from navigating tenant privacy laws to selecting the right hardware for walk-ups, brownstones, and multi-family buildings across all five boroughs.

Why NYC Landlords Are Switching to Keyless Entry

Traditional lock-and-key systems create predictable problems for property owners. Tenants lose keys, duplicates circulate without oversight, and every move-out requires a costly rekeying service. Smart locks and keyless entry systems solve these issues by letting landlords manage access digitally—revoking old codes in seconds and issuing new ones remotely.

Beyond convenience, keyless entry systems offer:

• Audit trails: Know exactly who entered which door and when, valuable for security incidents and maintenance verification

• Remote management: Grant temporary access to contractors, cleaners, or prospective tenants without being on-site

• Reduced lockout calls: Tenants can use backup PINs or smartphone access instead of calling for emergency service

• Enhanced security: Multi-factor authentication and encrypted credentials are harder to duplicate than physical keys

NYC Legal Compliance: What Landlords Must Know Before Installing

Before upgrading to keyless entry, landlords must understand New York City’s specific legal framework. Non-compliance can result in fines, tenant lawsuits, and even rent reductions.

The Tenant Data Privacy Act (TDPA)

Enacted in 2021, the TDPA regulates how landlords collect, store, and use data from smart access systems in multi-family buildings. Key requirements include:

• Express consent: Landlords must obtain written or app-based consent from tenants before collecting any data through keyless entry systems

• Privacy policy disclosure: Tenants must receive a clear, written privacy policy explaining what data is collected, how it’s used, and how long it’s retained

• Data security measures: Landlords must implement encryption and follow strict guidelines for data deletion and anonymization

• No third-party sales: Tenant data cannot be sold or shared with third parties

• No location tracking outside the premises: The system cannot track tenants beyond building boundaries

Critical Point: The TDPA prohibits landlords from requiring tenants to use a smart access system to enter their individual units. Tenants must always have the option of a traditional mechanical key. This means any keyless entry upgrade must preserve the existing physical key cylinder or provide a mechanical key backup.

Biometric Data Restrictions

If your system uses fingerprint scanners or facial recognition (common in some intercom systems), you face additional restrictions:

• Written consent is mandatory before collecting any biometric data

• Tenants can refuse biometric collection without penalty

• Biometric data must be stored with enhanced security protocols

New York State Law: Unauthorized Installation Prohibited

New York General Business Law §390-E prohibits installing keyless security devices in common areas of residential buildings without proper authorization. Installation must be performed by or under the supervision of the building owner or operator.

Pending Legislation to Watch

Several bills in the New York State Legislature (including S00955/A00156) propose stricter regulations on smart access systems, including:

• Mandatory provision of unlimited digital access keys at no cost to tenants

• Restrictions on data collection and retention periods

• Requirements for prompt security vulnerability remediation

While not yet law, these proposals signal the regulatory direction. Landlords should choose systems that can adapt to stricter compliance requirements.

Types of Keyless Entry Systems for NYC Buildings

Not all keyless systems are suitable for every property. The right choice depends on building size, existing infrastructure, and management needs.

Top Keyless Entry Systems for NYC Landlords in 2026

Below are the most landlord-friendly systems available today, evaluated for NYC-specific needs including compliance, durability, and ease of management.

Best for Remote Management: Schlage Encode Plus

The Schlage Encode Plus is the gold standard for landlords who want built-in Wi-Fi without extra hubs. It connects directly to your building’s Wi-Fi, enabling remote access management from anywhere via the Schlage Home app.

• Key Features: Built-in Wi-Fi (no hub required), Apple Home Key support for contactless iPhone/Apple Watch entry, up to 100 unique access codes, voice control via Alexa/Google Assistant

• NYC Compliance: ANSI/BHMA Grade 2 certified, mechanical key backup included

• Best For: Individual apartment units, brownstones, small multi-family buildings

• Installation Consideration: Requires standard door prep; professional installation recommended for older NYC doors with non-standard frames

Best for Easy Installation (No Hardware Replacement): August Wi-Fi Smart Lock

The August Smart Lock attaches to the inside of your existing deadbolt—the exterior hardware and keys remain unchanged. This makes it ideal for landlords who want smart features without replacing the entire lock or disturbing tenants’ existing keys.

• Key Features: Fits over existing deadbolt, remote access via smartphone, Auto-Unlock (unlocks as you approach), DoorSense™ (knows if door is properly closed)

• NYC Compliance: Preserves original key cylinder, meeting TDPA requirement for mechanical key option

• Best For: Landlords who want to test smart access without full replacement, co-op/condo buildings with strict hardware rules

• Note: Wi-Fi connectivity requires the August Connect bridge (sold separately) or built-in Wi-Fi models

Best Keypad-Only Solution: Yale Assure Lock SL

The Yale Assure Lock SL is a sleek, key-free deadbolt with a touchscreen keypad. No physical keyhole means no picking, but a 9V battery jump-start terminal prevents lockouts from dead batteries.

• Key Features: Touchscreen keypad, key-free design, works with Yale Access App (remote control via optional Wi-Fi bridge), integrates with major smart home platforms

• NYC Compliance: ANSI/BHMA Grade 2 certified; optional module includes mechanical key backup

• Best For: Landlords who want a clean, modern look and don’t want to manage physical keys at all

• Caution: Ensure you purchase the model with mechanical key backup (Assure Lock 2 Keyed) to comply with NYC tenant key requirements

Best Multi-Function Access: Ultraloq U-Bolt Pro

This lock offers 8-in-1 access methods: fingerprint, anti-peep keypad, smartphone app, auto-unlock, shake-to-open, mechanical key, and more. The versatility makes it a favorite for properties with diverse tenant preferences.

• Key Features: AI-powered fingerprint ID (0.3-second recognition), built-in Wi-Fi, IP65 weatherproof rating, 360° live fingerprint scanning

• NYC Compliance: Includes mechanical key backup; biometric data requires explicit tenant consent under TDPA

• Best For: Short-term rentals, properties with frequent maintenance access, tech-forward tenants

• Installation: Fits standard US doors, DIY-friendly (15-30 minute install)

Best Budget-Friendly Option: Kwikset Halo Wi-Fi Smart Lock

For landlords managing multiple units on a budget, Kwikset Halo delivers essential smart features at a lower price point. It also includes Kwikset’s SmartKey technology for easy rekeying without removing the lock.

• Key Features: Built-in Wi-Fi, supports up to 250 user codes, scheduled access (one-time, recurring, time-limited), SmartKey rekeying

• NYC Compliance: ANSI/BHMA Grade 2, mechanical key backup standard

• Best For: Large portfolios, landlords prioritizing cost per door

• Limitation: Battery life is shorter than premium models (4-6 months under heavy use)

Best for Multi-Family Buildings: Akuvox Smart Intercom Systems

For buildings with 5+ units, a smart intercom system provides centralized management of building entry while integrating with individual unit access. Akuvox offers Android-based video intercoms with mobile app connectivity.

• Key Features: Cloud-based property management portal, mobile app for residents (SmartPlus), video calling, remote door release, facial recognition option

• NYC Compliance: Full audit trails, data hosted on secure cloud; biometric features require TDPA consent

• Best For: Buildings with 10-50+ units, property managers overseeing multiple locations

• Cost Note: Monthly subscription fees per apartment for mobile app and cloud features

The Legacy Workhorse: Aiphone Intercom Systems

Aiphone has been the NYC standard for decades. Their systems are renowned for bulletproof reliability and simple operation—ideal for landlords who prioritize uptime over cutting-edge features.

• Key Features: Hardwired audio/video intercoms, proven durability in NYC buildings, simple user interface, no monthly fees

• NYC Compliance: No data collection concerns, fully compliant with traditional access requirements

• Best For: Older buildings, landlords who want zero-maintenance reliability, co-op boards resistant to change

• Limitation: No remote smartphone access without additional equipment; less flexible than IP-based systems

Other Notable Systems

Key Features to Look For (Landlord’s Checklist)

When evaluating any keyless entry system, prioritize these features:

Essential Features

• Remote access management: Ability to add/delete codes from anywhere via app or web portal

• Mechanical key backup: Required for NYC tenant compliance; ensures access during power/Wi-Fi outages

• Activity logs: Track who entered and when—critical for security incidents and maintenance verification

• Temporary/guest codes: Create time-limited access for contractors, cleaners, or prospective tenants

• Durable construction: Look for ANSI/BHMA Grade 1 or 2 certification for residential doors; Grade 1 for commercial applications

• Low-battery alerts: Prevents tenant lockouts; systems should warn days or weeks before failure

Advanced Features Worth Considering

• Apple Home Key / Google Wallet integration: Tap-to-unlock with phone or smartwatch—growing tenant expectation in luxury buildings

• Matter protocol compatibility: Future-proofs your investment as smart home standards evolve

• API access: Allows integration with property management software (Buildium, AppFolio, Yardi)

• Auto-lock and door position sensing: Prevents doors from being left accidentally unlocked

Installation Considerations for NYC Buildings

Installing keyless entry in New York City presents unique challenges that differ from suburban installations.

Door and Frame Compatibility

Many NYC buildings feature non-standard doors—thicker than typical residential doors, mortise locks instead of cylindrical, or metal frames in older pre-war buildings. A professional locksmith should assess:

• Door thickness: Smart locks are designed for 1-3/8″ to 1-3/4″ standard doors; NYC doors often exceed this

• Backset measurement: Most smart locks require 2-3/8″ or 2-3/4″ backsets; verify before purchasing

• Mortise vs. cylindrical: Many smart locks replace cylindrical deadbolts only; mortise locks require specialized smart solutions or adapters

Fire Code and Egress Requirements

NYC fire code mandates that all exit doors must allow free egress without special knowledge or tools. Smart locks must not require a smartphone, code, or key to exit from inside. Most modern smart locks comply with this (the interior thumbturn always works), but verify before installation.

Wi-Fi and Connectivity

Older NYC buildings with thick masonry walls can block Wi-Fi signals. Consider:

• Built-in Wi-Fi locks: Ensure strong signal reaches the lock location; weak signals drain batteries faster

• Bluetooth/Z-Wave with hub: May be more reliable in signal-challenged buildings, but requires hub placement

• Cellular backup: Some commercial systems include cellular connectivity for remote management when Wi-Fi fails

Professional Installation Recommended

While many consumer smart locks are marketed as DIY-friendly, NYC’s unique door configurations and compliance requirements make professional installation a wise investment. A licensed NYC locksmith ensures:

• Proper alignment with door frame and strike plate

• Reinforcement of weak frames (common in older buildings)

• Compliance with local codes and lease requirements

• Correct configuration of access permissions and privacy settings

Installation costs typically range from $150 to $350 per door, depending on complexity and any required door modifications.

Costs and ROI for NYC Landlords

Hardware Costs (Per Door)

Ongoing Costs

• Battery replacement: $10–$20 per lock annually

• Cloud subscription fees: $0–$15 per unit/month (varies by system)

• Wi-Fi/hub maintenance: Minimal; most systems use existing building Wi-Fi

Return on Investment

Keyless entry systems typically pay for themselves within 1-3 years through:

• Eliminated rekeying costs: $100–$250 per tenant turnover

• Reduced lockout service calls: $75–$200 per incident

• Lower administrative time: No more coordinating key handoffs or tracking physical keys

• Fewer lost key replacements: $25–$50 per key, plus time

One NYC landlord managing 12 units reported: “Switching to smart locks eliminated 90% of my tenant lockout calls. I can reset access codes in seconds instead of making a trip across town.”

Maintenance and Troubleshooting

Battery Management

Most smart locks use 4-8 AA batteries lasting 6-12 months under normal use. Best practices:

• Replace batteries proactively every 6 months (set calendar reminders)

• Use lithium batteries for longer life, especially in exterior doors exposed to cold

• Always keep a 9V battery in your maintenance kit for emergency jump-starts (most keypad locks have external terminals)

Firmware Updates

Smart locks receive periodic security updates via their companion apps. Landlords should:

• Enable automatic updates when available

• Check for updates quarterly if not automatic

• Maintain a list of all installed locks with model numbers and install dates

Common Issues and Solutions

Frequently Asked Questions

Do NYC tenants have the right to a physical key?

Yes. Under the Tenant Data Privacy Act and proposed city legislation, landlords cannot require tenants to use keyless entry technology to access their individual apartments. Every unit must have a functioning mechanical key lock that operates without technology. Smart locks with key backup satisfy this requirement.

Can I install keyless entry without tenant consent?

You can install the hardware in common areas and unit doors, but you must obtain tenant consent before collecting any data through the system. You also cannot force tenants to use the smart features if they prefer a physical key.

What’s the best system for a 4-unit walk-up in Brooklyn?

For a small multi-family building, Schlage Encode Plus on each unit door combined with a basic keypad on the front entrance provides strong security and remote management without excessive cost. Budget approximately $350–$500 per door installed.

Are smart locks safe from hacking?

Modern smart locks from reputable brands (Schlage, Yale, August, Kwikset) use bank-level encryption (AES-128 or higher) and regularly receive security updates. Physical attacks remain a greater risk than digital ones. Choose locks with ANSI/BHMA Grade 1 or 2 certification for physical security.

Can I integrate keyless entry with my existing intercom system?

Many smart intercom systems (Akuvox, ButterflyMX, Aiphone) can integrate with or replace existing intercom infrastructure. Some solutions allow you to keep existing in-unit handsets while upgrading the entry panel to smart functionality. Consult a professional locksmith or access control specialist for your specific building.

What happens during a power outage?

Smart locks are battery-powered, so they continue to function during power outages. However, remote management via Wi-Fi will be unavailable if your internet goes down. Mechanical key backup ensures physical access remains possible.

How do I handle tenant move-outs?

Simply delete the tenant’s access code(s) from the app or management portal. For systems with fobs or cards, deactivate the credential. This takes seconds and costs nothing—compared to $100–$250 for traditional rekeying.

Conclusion: The Right System for Your NYC Property

Keyless entry is no longer a luxury—it’s a practical necessity for NYC landlords who want to reduce operational costs, improve security, and stay compliant with evolving regulations. The right system depends on your building’s size, existing infrastructure, and management style.

For small buildings (1-4 units): Schlage Encode Plus or August Wi-Fi Smart Lock offer the best balance of features and cost.

For mid-size buildings (5-20 units): Consider Kwikset Halo for individual units plus a keypad system for common entrances.

For larger multi-family (20+ units): Invest in a smart intercom system (Akuvox or ButterflyMX) with cloud-based management and mobile app integration.

For older, traditional buildings: Aiphone’s proven hardwired systems provide bulletproof reliability with zero data privacy concerns.

Before purchasing, consult a licensed NYC locksmith who understands local door configurations and compliance requirements. Professional installation ensures your system works correctly, meets all legal obligations, and protects your investment for years to come.

Ready to upgrade your NYC rental property? Contact ALO Locksmith at 236 W 40th St, New York, NY 10018 for a free consultation and custom keyless entry solution tailored to your building’s unique needs.